ORCHESTOOL is an online service specially developed for orchestras to be able to conduct anonymous surveys.

1. We are orchestra musicians with over 30 years of experience. An online service that gives an orchestra the opportunity to express itself freely and anonymously is a matter of course for us.

2. Anonymity is essential for ORCHESTOOL. All participation in surveys is anonymous.

3. All personal data is stored in encrypted form in the database. We do not pass on any information to third parties.

4. The ORCHESTOOL service is chargeable, as we do not generate any income from data, statistics or advertising.

You need a registration if you want to create a survey. A member of the orchestra board or another person who enjoys the trust of the orchestra is most suitable.

No, the registrant's name, title and orchestra will be reflected in the invitation. This way, the person voting can see who initiated the survey.

No, your email address can only be used once in the ORCHESTOOL application. You can register for multiple orchestras if you use different email addresses.

Yes, if no more active polls are running. Scroll to the bottom of your account.

You can pay by credit card or SEPA.

Payment only appears when the survey is activated.

If you would like an invoice in the name of your orchestra management, please contact us before you order units.

Yes, by changing your account name, email address, and password you allow someone else to run the account without losing mailing lists, credits, and archives.

Export a local .xls or .numbers spreadsheet in CSV format.
Create a new list in Orchestool under Lists and upload your local CSV list.

The mailing list should only contain email addresses (no column titles, no numbering).

Only email addresses on the mailing list can participate in the survey.
The administration of the mailing lists is in your hands.

Import / rename list

You can assign a label to selected email addresses (better visual overview).

A click on an instrument label then shows all e-mail addresses with this label. You can then e.g. export to a new or existing list.

Add instrument label

Click on an instrument label, now all email addresses with this label will be displayed. Select all and export them to a new or existing list.

Export instrument group

To edit an email address, click it

Edit email

Add an instrument label to selected emails (better visual overview)

Add email

Insert the selected emails into a new or existing list.
This allows you to create desired lists directly in the app.

Export emails

It is also possible to duplicate a list and remove unnecessary email addresses to create a desired list.

Duplicate list / delete emails

Open the desired list and then click List Actions > Download List.
This will download your list including the instrument labels.
When you import this list, for example, into another account, the instrument labels will also be included.

Delete an entire mailing list

Delete list

Adding or deleting e-mail addresses is possible until you activate a survey with this mailing list.

After activation it is possible to change an e-mail address, if required, without affecting that person's participation key.

If you send a reminder afterwards, the invitation will be sent to the edited address.

ORCHESTOOL currently offers the following models:
• Vote (Yes/No)
• Vote (Yes/No/Abstention)
• Vote (Yes/abstention)
• Valuation (Reinvite? Scale answer)
• Valuation (Reinvite? Yes/No)
• Election (here you can create your own labels to be chosen)
• Questions (scale answer)
• Questions (Yes/No)

Your poll needs a mailing list, a name (title) and an end date. Optionally you can add a subtitle, text, instrument, position, project and a picture.

In the relevant survey, click on ' Activate'.

Activation will also send the invitation to the mailing list.

No, as soon as you activate your survey, you can no longer edit it.

Should you still e.g. want to change the end date, please contact us at info@orchestool.eu

Yes, click in the relevant survey under ' List' on ' Send reminder' to send a reminder to all participants who have not yet taken part.

An automatic reminder can be set at a self-determined time.

The survey starts as soon as you activate it.

A survey ends on the specified end date at the selected time or earlier if all participants have voted.

Yes, click ' Share' in the survey in question.
People (shadow users) only see the survey they were invited to, so you can invite different people for different surveys.

Shadow users can see the preview (draft), follow the participation and see the result at the end of the poll.

No, you do not need to register to take part in a survey.

You will receive an invitation from the administrator to take part in a survey.
All that is needed is your email address.

No, your vote is anonymous.

No, you can only take part once per survey.

After you have voted, your personal voting code will be displayed. This is proof that you have taken part in a specific survey and that your vote has been correctly recorded in the database.

The code will be automatically saved in your my.orchestool account.

The content of your vote will not be displayed.

The voting codes are listed in the results of the survey.

We do everything we can to avoid emails being seen as spam.
If emails are still filtered as spam, it is possible to accept our sending address mail@orchestool.eu in your email program. This is different for each provider, e.g. Address book, friend, VIP, not spam, rules, filters, etc...
You can look up how this works for your provider on the Internet.

The results of the poll are only visible after all those entitled to vote have voted, or after the end date has passed.

The result contains the following tables:

1. The result (summary)
2. Any comments, if any
3. The mailing list (here you can see who participated and who did not)
4. The code list (this contains the personal voting codes of the participants)

The result is calculated with the votes that have these codes

In the case of a yes / no / abstention vote, there are 2 variants of the calculation in the result:
1. Abstention as non-participation
2. Abstention as a no

The 5 levels (no to yes) are points 0 1 2 3 4 or 0% 25% 50% 75% 100%.
For each question, the sum of the points is calculated as a percentage, here the reference is 100% = number of participants x 4P (highest number of points).

Example with 50 participants:

100% = 50 x 4P = 200P
For example, a question has 130 points, then the following is calculated:
100% x 130P / 200P = 65%

Yes, in the relevant survey, click on ' Result'.

The PDF is read-only and contains the name of the person who created the PDF (Admin) in the metadata.

30 days after the end of the survey, it will be automatically deleted.
Generated results remain saved as PDF in the ARCHIVE until you delete them yourself.

Click on 'Result' in the survey and a preview will appear.
Tap & hold on the preview until it changes color or a context menu appears, then drag to the side. The PDF will appear in a new window, and you can now use the share icon to save the PDF to your files.

MY.ORCHESTOOL is a personal user environment for orchestra members.

The surveys to which you were invited appear here, as well as the personal voting codes of the surveys in which you took part.

As a Shadow User (survey observer) you can observe the surveys for which you have been invited.

A Pinboard is also available.

If e.g. several surveys are activated for you, you are no longer solely dependent on receiving invitation emails.
In my.orchestool you can see all your surveys and you can see at a glance whether you have already taken part or not.

In order to register for a my.orchestool account, you need an invitation from your admin.
Alternatively, after taking part in a survey, you will be given the option to register for a my.orchestool account.